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Treasurer's Office
The heart of the Borough's finances focuses on the Treasurer's Office and its
various functions performed on a daily basis. It is from this department that
all Borough receipts and expenditures are accounted for. Specifically payroll,
accounting, sewer billing and delinquent collection, parking tickets, accounts
receivable, accounts payable and real estate tax collection are all part of
the Treasurer's Office responsibilities. As one can ascertain, it is a busy
department whose staff includes four positions in addition to the Treasurer.
The Treasurer, also known as the Finance Director, is appointed and supervised
by the Borough Manager. This person supervises all financial aspects and
operations of the Borough. His preparation of the annual budget requires not
only the coordination of the various departments' budgets but also salary
calculations, insurance, debt service, benefits, etc. into one document. It is
the Director's responsibility to provide financial reports on a monthly basis
to Council, the Manager and Department Heads. The department heads are
directly responsible to the Treasurer for their particular budgets and
corresponding expenditures. The Finance Director serves as the Borough
Purchasing Officer for conformity to the budget. Each purchase of $500 or more
requires a purchase order and is discussed with the requesting department
head. The Treasurer coordinates the annual audits with the various auditors as
the Borough is audited annually by numerous internal auditors. The Treasurer
has the authority to hire and discharge all employees of the Treasurer's
Office. And finally, the Treasurer provides the Council and the Borough
Manager with various costs, studies, etc. as required.
The Treasurer's staff consists of an Accounting Supervisor, a water/sewer
billing clerk, an accounts payable clerk, and an administrative/general
purpose clerk.
It it the Accounting Supervisor's general responsibility to oversee all
banking and bookkeeping aspects of the Borough. The Accounting Supervisor
monitors the daily accounting of monies in the Borough with main functions
including the submission of payroll, recording receipts and disbursements,
bank reconciliations, the monthly closing and corresponding accounting
reports, etc. This position provides the auditors with all documentation
required to perform the annual audit. Finally, this position supervises the
four clerical positions in the Treasurer's Office.
The clerical positions interact as each is somewhat trained to answer
questions and do each other's functions. The utility/sewer clerk coordinates
his/her efforts with Aqua Pennsylvania regarding the monthly
sewer billing statements to the residents, is responsible for answering
questions to the rate payers on their billings, and processes and records the
monies paid by the rate payers. The accounts payable clerk is responsible for
receiving and recording all tickets received in the mail as well as the ones
paid over-the-counter at the front office. This person also helps in the
water/sewer lookups and helps the other positions as necessary. The
administrative/general purpose clerk assists in all jobs in the department as
well as assisting the Borough Manager's Administrative Assistant.
We are all public servants, interested with your tax dollar and other sources
of revenue, and are held to a high standard of integrity and honesty. We
strive to maintain your utmost confidence in us and to serve you in the most
professional manner. Please feel free to contact the office with any questions
at 610-696-0249.
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